The Academy of the Holy Cross is accepting resumes for a Database Manager
The Academy of the Holy Cross, a Catholic college preparatory school sponsored by the Sisters of the Holy Cross since 1868, is dedicated to educating young women in a Christ-centered which values diversity. The Academy is committed to developing women of courage, compassion and scholarship who responsibly embrace the social, spiritual and intellectual challenges of the world.
All faculty and staff must demonstrate a commitment to the Core Values of the Academy: community, Catholic identity, academic excellence, educating the whole person, tradition, diversity, leadership, single-sex education, environment and communication.
The Database Manager "DBM" in the Institutional Advancement office (1) maintains database records for alumnae, parents, students, faculty/staff, grandparents and other donors to the school; (2) receives, records and prepares acknowledgements for all charitable gifts to the school; and (3) prepares summary financial and other constituent data reports
PRINCIPAL RESPONSIBILITIES:
Receive, review and record all charitable gifts to the school
Produce acknowledgement letters for all charitable gifts via the Raiser's Edge database and MS Word for school president's review/signature; mail letters and maintain copy files
Prepare and facilitate mailings of solicitation letters to various constituencies (via Raiser's Edge/MS Word), as directed by the school president and Director of Advancement
Batch-enter gifts via computer to Raiser's Edge database
Enter individually and via batch-import all constituent contact information data; edit/update and delete as required
Design and run data queries, exports, constituent profiles, mailing lists/label, email lists, and financial reports
Review/understand Raiser's Edge database coding for cleanup and report production
Implement security and access restrictions of database
Coordinate with school's president, Director of Advancement, and Director of Finance regarding proper designation and "restriction" of gifts for specific initiatives/projects/funds
Communicate regularly with IT and other staff to ensure database integrity and security
Import constituent data to Wealth Engine analytical service; receive, edit and produce constituent reports from same
Establish database protocol relative to data-entry specifications, upgrades, procedures and recommendations from Blackbaud
Communicate directly with Blackbaud analysts regarding data-management solutions to various Raiser's Edge functions and unexpected problems
Reconcile monthly charitable gift records with Business Office reports; advise Business Office of discrepancies; run summary reports for Director of Finance
Communicate with auditors for yearly audit to provide summary financial reports and documentation related to specific contributions to the school
Run gift-batch validation reports (via Raiser's Edge) for regular gift-batch entry validation
From Raiser's Edge and in MS Word, produce and distribute financial and constituent data reports for school president, Director of Finance, Director of Advancement, and other Advancement Office staff as needed
Produce outstanding (unpaid) pledge reports
Produce monthly pledge reminders from Raiser's Edge as necessary to be mailed to constituents. Monitor all gift pledges via summary reports and run scheduled monthly credit card charges for donor pledge payments
Prepare all donor lists for school's annual report
Produce summary donor data for AISGW/NAIS/DASL annual survey of schools
Produce lists of constituent contact/business/other information as requested, e.g., alumnae working in a certain business filed, alumnae living in a certain geographic area, etc.
Training in Blackbaud "Raiser's Edge" database program
Must have significant experience using Raiser's Edge (traditional "database view" + Raiser's Edge NXT), preferably including the management and posting of charitable gifts, running data queries/exports/reports, and general data input and management
Must have three years of administrative/office experience, preferably in a fundraising office or non-profit organization
Must be able to design and run database queries, exports and reports
Must be computer-proficient and well-versed in Blackbaud/Raiser's Edge/Raiser's Edge NXT, Wealth Engine, MS Office Suite, Excel and the internet
Must be able to generate and format summary, statistical and presentation reports
Must be able to adapt to changes in technology and demonstrate application of changes
Must be detail-oriented and accurate
Must have excellent organizational skills
Must be able to work independently as well as part of a team
Must be able to communicate effectively both orally and in writing
Must be able to type 40+ wpm.
The DBM supervises the Advancement Associate and Alumnae Programs Coordinator for the purpose of inputting and changing basic constituent info (e.g., names, addresses and personal/family/business information) and running basic queries in the database
Additional supervisory tasks may include monitoring the completion of mail-out and mail merges
The Academy of the Holy Cross, is a private, Catholic high school (grades 9 - 12) for young women located in Kensington, MD. The college preparatory program reflects a holistic approach to education by fostering the intellectual, physical and moral development of the students. The school is sponsored by the Congregation of the Sisters of the Holy Cross and has been in continuous operation in the Archdiocese since 1868.
